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Monthly inputs are the figures that change each period. Everything else — salary, fixed allowances, loan instalments — is already on the employee record. Inputs are what varies. They must be in by your cutoff day.

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What you enter

Anything not entered is treated as zero. An employee with no inputs is paid their normal salary and allowances.

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Entering them

1

Open Payroll, then Monthly inputs

Select the period you are entering for.
2

Enter figures against each employee

Only for employees who have something to record. Leave the rest blank.
3

Check as you go

Days absent cannot exceed working days in the month. Overtime hours should be plausible.
4

Save

Inputs are saved against the period and used when the run is processed.

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Bulk entry

For a larger workforce, use the CSV template.
1

Download the template

It comes pre-populated with your active employees.
2

Fill in the figures

One row per employee. Leave blank anything with nothing to record.
3

Check it before uploading

Look for figures in the wrong column — overtime hours entered as days absent is a costly mistake in either direction.
4

Upload

Payroll → Monthly inputs → Bulk upload.
5

Review what was imported

Spot-check against your source before processing.

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The cutoff day

Your cutoff is set in payroll settings, commonly the 20th. Inputs received after cutoff mean re-running payroll, which is disruptive. Have a policy and hold to it:
1

Remind managers a few days before cutoff

Attendance and overtime come from them, and they will not remember unprompted.
2

Chase on the day

Silence usually means nobody has looked.
3

Close at cutoff

Late inputs go into next month unless there is a genuine exception.
4

Handle exceptions deliberately

An advance the employee genuinely needs is an exception. Someone forgetting to send overtime hours is not.

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Where the figures come from

Overtime should come from approved timesheets, not from what employees tell you. Unapproved overtime paid because it was claimed is money you cannot recover.

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How inputs affect pay

The daily and hourly rates come from the employee’s salary and your configured working days per month.

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Checking before you process

Check it against approved timesheets. A misplaced decimal or a duplicated entry is easier to catch now than after payment.
Is it unpaid absence or paid leave? Paid leave should not be entered as days absent — that deducts pay the employee is entitled to.
Every advance should have been approved. Check the total against your approvals.
Is that right? A whole department with nothing recorded usually means their manager did not submit.
Their final month’s figures should reflect their actual leaving date.

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After the cutoff

1

Preview the payroll

Nothing is saved. See Running payroll.
2

Check the figures per employee

Anything that looks wrong is usually an input error.
3

Correct inputs and preview again

Repeat until the preview is right.
4

Process

Only once the preview is correct.

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Late input after processing

If an input arrives after processing:
Once employees have been paid, correcting in the following month is almost always better than reversing. Reversing a paid run affects payslips, statutory returns and bank reconciliation simultaneously.
Next: Running payroll.
Last modified on August 4, 2026